Keeping Track of Details

After creating a few new SQL accounts this morning, I thought I would share how I keep track of minor details like this.  We use SharePoint for our department to track documents, procedures, processes, etc.  This is a great place to track minute SQL Server details like accounts and databases.  For example, we have over 280 databases across 32 servers.  Some of the applications may have five or ten databases and I cannot keep 280 databases in my head as far as where they are, what application they are used for, who the business owner is, and if they are production, acceptance, or development.

I setup a SharePoint spreadsheet (ok its called a datasheet, but it is just a spreadsheet), for tracking SQL user name and passwords and of course I limit the access on this sheet, in case you were thinking about that.  This is handy so that we do not have to reset them when the application administrator forgets it and wants to reset it and throw the application into turmoil.  I also setup a datasheet to track the name, server and the business owner so I know who to contact when a server goes down, who to contact when I need to do maintenance, in addition to knowing where the database is when a user reports an issue.  This is a great organizational tool, I hope it helps you.

Do you do this differently?  Enjoy!

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About SQLGator

Florida Gator and Microsoft Data Platform MVP, Star Wars fanatic and is there anything else...oh yeah PS4! I am a geek and SQL Server DBA who dabbles with VMWare, there are other technologies greater than these? Not so fast my friend! I also love to travel to new and exotic places.

Posted on September 25, 2012, in Maintenance and tagged . Bookmark the permalink. Leave a comment.

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